Town of Warwick
Selectboard
July 16, 2007
Minutes

Members present: Rick Abbott, Patricia Lemon
Members absent: Jim Toth

Others: Jeannette Fellows, Charlotte Weltzin, Rosa & Jon Calcari, Terry
Kemerer, Miryam Williamson, Tom Scanlon, Jr., Charlie Brown, Mary
Williamson

The Board signed FY07 Warrant 27 and FY08 Warrant 01.

I. Call to Order

The meeting was called to order at 6:00 p.m. at the Town Hall by
Chairman Lemon. Lemon noted Ken Alden's death on Sat. 7/14/07.

II. Minutes

Lemon Moved to approve the minutes of the July 2 meeting with spelling
corrections. Abbott seconded. VOTED.

III. Reports - The Board reviewed reports from various departments,
including Animal Control, Highway, Police, Fire, BOH- reminders about
what and where recyclables go at transfer station; Building Inspector-
list of FY07 permits issued; Old Home Days committee - requests for
volunteers for weekend activities;

1.	Highway - Kilhart may need a new computer for department; Chapter
90 reports should be ready for Selectboard signatures by mid-week, then
submitted to accountant
2.	Recreation Committee Lemon Moved to appoint Holly Manson to the
Recreation Committee for a term to expire 6/30/08. Abbott seconded.
VOTED.

3.	Personnel Committee - held first meeting; reviewed proposals from
Tax Collector for an assistant (Board held a brief discussion), and Hwy.
Superintendent for overtime pay. The committee will also work on job
description for employee to replace Town Coordinator and merit/salary
raises for town employees.

Lemon Moved to appoint Martha Morse to the Personnel Committee for a
term to expire 6/30/08. Abbott seconded. VOTED.

4.	Conservation Commission - agreed to share use of their computer
with Cemetery Comm., provided that conditions for use are met.

5.	Veterans' Monument Committee - submitted monument specs to Board
for bidding process.

Abbott Moved to put the Veterans' Monument Comm. Bid specifications out
to bid. Lemon seconded. VOTED.

6.	Selectboard - Lemon noted some grant applications that are
available. Set up meeting with auditor for tonight. Jack Cadwell took
one window from BOS office to repair, add storm window to see how it
would work out, and estimate cost of doing more windows. Due to heat in
Boards meeting room, Lemon will look into buying an air conditioner for
that room.

IV. Public Comment - discussed Field Driver position again; R. Calcari
presented the Board with a sample foster care for dogs agreement to
read.

V. Presentations/Discussions 
1.	Special Town Meeting calendar - Board received dates.
2.	Street List - Lemon requested that occupations be printed on the
street list to help in filling committee/volunteer positions.
3.	WCS Lease - Lemon has reviewed with another lawyer; may revise in
fall; still working on
4.	Audit - An audit is an examination of the town's basic financial
statements. Scanlon discussed the management letter with the Board,
which states criticism of internal controls. He said that the financial
management team the town has in place is strong for a small town; good
record of tax collections; and there have been positive improvements
since the previous audit.  However, he warned that he has seen problems
develop in other towns similar to those Warwick has experienced in the
past when a Tax Collector, Accountant, Treasurer, or other town official
has left office abruptly because of illness or death or go to a larger
town to get a better-paying job.
The auditors' management recommendations:
Implement safeguards for town officials' and employees' handling of cash
receipts and transfer station stickers (or other valuables)
Info on GASB 45
Having each dept. do regular internal audits of assets and expenditures
Establish a policy regarding capital assets including: Inventory small
assets (items worth $250-5000) annually for each department Surety bonds
kept up to date and in a central location. Various town depts. should
keep supporting documentation for collection of
fees/receipts/balances/permits noted, etc. to protect dept. heads and
town
5.	Town Web Page - Ed Lemon volunteered to set up a web page, if Town
pays for domain name. Board agreed.  Miryam Williamson (BroadBand
Committeewoman) reported her recent, successful experiences with
WildBlue.com satellite communications (a subsidiary of Deutsche Welle)
and GoDaddy.com Web hosting.

VI. Adjournment  

Lemon Moved to adjourn the meeting at 7:25 p.m. Abbott seconded. VOTED. 

Minutes taken by Jeannette Fellows